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How To Keep High-Security Documents Safe

Posted by Capital Shredder Corp. on 12/7/2020
How To Keep High-Security Documents Safe

There are a lot of safeguards in place to assist in maintaining security on computers. We have passwords, encrypted data, backing up to the cloud, and security software and alerts to keep our information private. For some documents, a physical version is necessary. Knowing how to keep high-security documents safe will help you preserve the condition of these documents, your identity, and the sensitive information they contain.

Safe-Deposit Box

For documents you don’t use often, a safe-deposit box may be the best way to store sensitive printed information. Safe-deposit boxes are both secure and reliable for storing valuable contents. One must have the box owner’s key, paired with the bank’s master key, to open it. These boxes are not deposit accounts; they are merely small-scale storage lockers for precious items.

Personal Safe

For items or documents that you may need too often to store at the bank, consider installing a personal safe. If the objects are precious and you fear they may fall into the wrong hands, you’ll want to have a professional install a heavy safe. You should keep this out of plain sight and bolt it to framing in your home. If the items you are planning to store are not that sensitive but require protection from damage, contemplate going with a smaller safe or firebox.

Document Protectors

Just as important as storing sensitive items safely, protecting documents’ quality is also essential. If your documents have element damage, you may find yourself without vital information as well as proof of existence. Plastic document-protecting sleeves are beneficial in preserving the paperwork you value. You may then store these pages in a binder or keep them in a safe or safe-deposit box.

Beware of heat pressed laminating. Often, government-issued documents have established regulations prohibiting permanent lamination. Many government-issued documents have security features that need to be accessible, such as raised seals. Laminating can also destroy the authenticity of a document if the material reacts thermally.

Maintain Shredding Practices

Ensure that you are shredding sensitive printed material that you no longer need. Allowing expired or unneeded documents to pile up may cause you to lose necessary materials in a discard pile. These documents may also leave you open to criminal activity and identity or information theft. The same may be true for items you think hold no pertinent information, such as old credit cards, statements, or store receipts. The best practice is to routinely shred information you no longer need to protect yourself or your business. Capital Shredder Corp supplies NSA-approved shredders for purchase and a comprehensive compilation of literature on buying, servicing, and using shredders.

Taking identity theft and the unlawful transferring or obtainment of sensitive information seriously will be your best guard against it. Learning how to keep high-security documents safe will help you take the best course of action based on the documents you have. Whether you need to protect or properly discard them, a better understanding will help you make the soundest decision to protect your essential information from an unauthorized party.

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